Why a Destination Wedding Planner is right for you

Let’s face it, since the proposal all you have been able to think about is the wedding. You’ve definitely thought about a wedding in a wonderful location like a beach in sun. Who can blame you? A romantic wedding in a faraway location is the stuff dreams are made of, but just how do you turn that dream into a reality? Going it alone can be a really complicated and stressful task. A wedding is hard enough to plan, let alone a destination wedding! How are you going to pick the perfect venue, get the best food your money can buy and create the day of your dreams when you don’t know anything about the location? In comes the destination wedding planner. Not just experts in wedding planning, but experts in the destination. It won’t just save you the stress, it will save you money and time too. Destination Weddings will put you in touch with a specialist with invaluable knowledge of your dream location and put all the pieces together for you. Now just why should you choose a destination wedding planner? Here are our top 5 reasons.

Local knoweledge

A destination wedding planner is what links you with the destination of your dreams. They will be able to advise you on the best venues for each part of the day and recommend vendors they know and trust to ensure your day lives up to all your expectations. You won’t waste any time looking down dead ends, your destination wedding planner will have a list of recommendations ready for you.

Wedding in Palace Aldovea
Photography: Tanya Vasiliuk / Organisation: Natalia Ortiz
It can be the smart financial choice, remember they have all the local connections

The sad truth is that unfortunately, vendors in destinations will often set their prices higher if they think you don’t have any knowledge of the area. You will not be able to know if they are giving you a fair deal or not. A destination wedding planner knows how much what you’re looking for should cost and won’t let someone take advantage of you. They will also have good relationships with their recommended vendors and may be able to use the connections to benefit you! You can rest easy knowing your flowers, cake, photos are all being taken care of by someone your planner knows and trusts, at a fair price.  Don’t forget about programs within planning services, such as Destination Wedding’s preferred partner program, which offers you the opportunity of spa treatments, private events, room upgrades and more.

They do the heavy lifting

Nothing about the research, booking or scheduling of a destination wedding is easy. When you start looking for a venue in a location you are unfamiliar with, it can be a very difficult task to even start looking in the right kind of places, or you might find yourself with too many choices and you won’t know what to do. Now add in a full-time job, a time difference and you’ve got yourself a real problem. Fortunately, your destination wedding planner will do all the research for you, and bring you a curated list of options, and then you can make a much better, well informed decision. When you’ve made your choices, they’ll make sure everything gets booked and scheduled exactly as you wanted.

Photography: Tanya Vasiliuk / Organisation: Natalia Ortiz
Offering your guests travel advice

Your planner is not just your best friend, but they can be an incredibly useful tool for all of your guests too. There’s a pretty good chance that your guests won’t have visited the location before, and might know absolutely nothing about the area, and will need guidance on hotels, travel, places to eat and things to do before they travel. Your destination wedding planner will give you recommendations on where best for them to stay, great restaurants and the perfect local activities. When booking for a large number of people, try using a booking service like HotelPlanner.com, where you can reserve a large number of rooms at a lower price.

Photography: Olya Kobruseva / Organisation: Natalia Ortiz
They’ll make sure you stick to your budget

Setting a budget can be difficult to begin with, so your planner will help you decide what budget you need to get the day of your dreams. From there, they will work with you, making any adjustments necessary to make sure your wedding is everything you dreamt, and it stays below budget.

Photography: Tanya Vasiliuk / Organisation: Natalia Ortiz

Remember, destination wedding planners understand the stresses and strains of trying to plan a destination wedding, it is their job after all! They will make the experience as simple and relaxing as it possibly can be for you, your partner and all your guests. Always stay in touch, and you’ll sleep well knowing someone trustworthy is taking care of your dreams. It will all make the day an all-round better experience, which will live long in your memory.

Wedding coordination service

Wedding day coordination is one of the most important parts to make your Big Day a success. Our wedding planning services include wedding day coordination. Because of this, you can be sure that your planning and coordination will go hand in hand for a perfect day.

Why are wedding coordinators important?

Wedding coordinators are a crucial part of your wedding because they take your stress away. With a wedding coordinator, you can forget last minute panicking because they make sure every detail of your day is perfect. You can simply relax and enjoy your wedding with your loved ones.

Wedding in castle Buen Amor
Tatiana and Thomy. Photography: Buenas Photos / Organisation: Natalia Ortiz
What do wedding coordinators do?

There are many parts to a wedding coordinator’s role. However, to summarise, wedding coordinators take care of every detail on your big day, from set-up to when your last guest is ready to go home. Here is a list:

  • They will set your wedding up. They’ll make sure your decorations are in the right place, and the same for the seats. When the time comes for the cocktail reception or banquet, they’ll set this up too.
  • They will ensure that your vendors are ready. They’ll call vendors such as your photographer, DJ and caterers to make sure they’re on their way.
  • They will be the go-to person to answer questions which your guests may have.
  • Your coordinator will inform your photographer of when important moments are about to happen. For example, they will tell the photographer when the cake will be cut, or first dance is about to happen so they can capture the most important moments.
  • Finally, they can ensure that your guests are looked after and are behaving well at your reception. Sometimes guests can get carried away if they’ve had a few to drink, so having someone control them can be very helpful.

The role of a wedding coordinator is limitless as every wedding is different, but these are the main points. Wedding coordinators are trained to adapt to all kinds of wedding, and they are ready for anything.

Luxury Weddings
Anastasia and Richard. Photography: Buenas Photos / Wedding planner: Natalia Ortiz
How much does a wedding coordinator cost?

This depends on how many wedding coordinators you need. We suggest 1 coordinator per 25 guests to make sure there are enough coordinators for your day to be smooth. Certain coordinators will look after certain groups of guests, such as the bridesmaids and groomsmen, the couple, and the vendors. The price also depends on the location of your wedding if your coordinator doesn’t work for the venue.

Wedding coordinators are undoubtedly crucial for your Big Day. This service comes as part of our wedding planning service, so you can contact us at info@svadbavispanii.ru to team up with us. We look forward to coordinating your wedding!