20 questions to ask your wedding venue

wedding venue

Now you’ve picked out your ideal wedding venue, there are some questions you could consider asking to make sure that the venue will definitely be right for your big day. To help you, we’ve put together 20 questions you should consider asking your wedding venue before you commit to having your wedding there – let’s begin.

Wedding in Catalonia
Photography: Olya Kobruseva / Wedding Planner: Natalia Ortiz
20 questions
1. Is the date I want to get married available?

Venues can get booked up very far in advance, especially on Fridays or weekends, and if you have a specific date in mind (a date that is special for you and your partner, perhaps) then the first question to ask your venue is whether or not this date is available for your special day.

2. Can I have my ceremony, banquet and reception here?

Using the same place for both the wedding ceremony and reception will not only save you money, but it will also be extremely convenient for you and your guests – you won’t have to think about transportation from location to location.

3. Can I accommodate my guests here?

The next thing to ask is whether or not your guests will be able to stay at the venue. This is important when considering logistics for your wedding.

4. Are there specific caterers here which you use?

Wedding venues occasionally work with their own caterers so you can ask to see a menu proposal to make sure that you’re happy with the catering options at the venue. Alternatively, you could ask to choose your own caterers for the big day.

Wedding in Quinta de Illescas
Photography: Tanya Vasiliuk / Wedding Planner: Natalia Ortiz
5. Can we taste the menu beforehand?

You may want to make sure you like the food they will serve and are happy with the quality of it before your special day.

6. What is the time-frame in which we can have the venue for?

Some venues have limits on how long you can have the wedding and reception for, so it is important to check if there is a certain finishing time they abide by so you can know how long to hire a DJ or other entertainment for, for example.

7. Are there any other events occurring on the same day?

It’s always favourable if yours is the only event at the venue on the day, but it is a common occurrence to have more than one event on the same day – still, don’t let this put you off, the venue will ensure the day is your own no matter what other circumstances occur!

8. How many guests can the ceremony and banquet room accommodate?

Often you will have less guests for your ceremony and wedding meal, then more for the evening. However if you plan to have many guests for the ceremony and meal you must ensure that they can all be accommodated.

9. Is there disabled guest access?

Another question to consider is whether or not all your guests will have easy access to the venue – do they have accessible entrances for guests in wheelchairs, for example?

10. Can I hold some parts of my wedding outdoors?

If you are celebrating it in a country such as Spain with a good climate all year round, the weather is likely to be nice. Therefore it could be worth asking if there is outdoor space you can use to make the most of the weather.

Wedding in Valencia
Photography: Buenas Photos / Wedding Planner: Natalia Ortiz
11. Do you have wedding packages?

Wedding packages are always advantageous and can save you money. So, it is a good idea to ask the question of if they have packages and what is included in them.

12. Can I see a room layout?

A room layout will help you to plan what you can fit in the space and where you can seat your guests.

13. Are there limits to what decorations I use?

Occasionally venues put certain limits in place regarding decorations. For example some may not allow the use of lit candles due to fire hazards.

14. Do you provide all the utensils, tables and chairs for the banquet?

Knowing this in advance is important so you can organise table, chair and utensil rent if the venue doesn’t provide their own.

15. When can we start the set-up?

To plan the timings of your wedding day, you should ask what time you can begin setting up for your day. You could even ask if you could start the day before.

Wedding in Mallorca
Photography: Sandra Mañas García / Wedding Planner: Natalia Ortiz
16. Does your reception room allow for entertainment?

You should ensure that your wedding venue can accommodate the entertainment you wish to have at your reception. This could be a live band or DJ, and ask what time they can set up.

17. Do you have an alcohol licence?

Most venues will be permitted to sell alcohol, however sometimes you may need to provide your own.

Wedding in medieval castle Buen Amor
Photography: Buenas Photos / Wedding Planner: Natalia Ortiz
18. Is there a car park?

It is a good idea to check out if there is space for parking, as many guests will wish to arrive in their own cars.

19. What is your cancellation policy?

You should check out the venue’s cancellation policy. This will be of use in the event that something changes after you book your wedding venue, and you need to either change the venue or reschedule.

20. What would the total cost be?

Ensure that there will be no hidden fees and check whether this costs includes tax.

So here is a list of 20 questions to ask your wedding venue. At Weddings and Events by Natalia Ortiz we assure that your wedding venue will be everything you want it to be. Therefore if you want help planning your wedding, you can write to us at info@svadbavispanii.ru. We look forward to hearing from you!

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